Minutes 04-12-2004

1st DRAFT

JUNO ISLES CIVIC ASSOCIATION

April 12, 2004

BOARD OF DIRECTORS MEETING

The regular meeting of the Board of Directors of Juno Isles Civic Association was held on Monday, April 12, 2004, at Holy Spirit Lutheran Church on Ellison Wilson Road, Pete Lashenka called the meeting to order at 7:00.

§ Roll Call and Call To Order: President Pete Lashenka called the meeting to order at 7:02 p.m.

The following Directors were present: Glenn Levine, Wayne Hatten, Trish Estabrook, Tom Wajdowicz and Blas Contreras. Jim Jackson was unable to attend and asked to be excused. The following Directors were not present and not excused: Dominick Marino, Dave Mastran, Lucia Philipson, Jodi McMannis and Thomas Morris.

§ Approval of Minutes: February 2^nd, February 23^rd, and March 1^st all tabled until the next

meeting.

§ Secretary’s Report: Tabled until the next meeting.

§ Treasurer’s Report: Glenn Levine handed out the Financials and reported that he updated the

Balance Sheet as of April 10^th, 2004 because assessments had been received. Everyone was given the Revenues Expense Sheet: Budget vs. Actual to show the totals. Net income was minus $2,396.56 due to the expenses of the picnic and the mailing of the newsletter, the assessments are coming in and should cover that. On the Balance Sheet Glenn explained that he had rolled in the Accounts Receivables for the current year plus the assessments, plus the advertisements in the newsletter and the ongoing community master plans totaling $77,665 of which $48,392 was cash on hand (total checking and savings.) The total Account Receivables are $29,273. (If anyone is interested in receiving a copy please contact Glenn Levine at www.junoisles.org)

§ Committee Reports:

Web Site Committee: Pete Lashenka reported approximately 6 visits per day in the month of March with a total of 191 different visits during the month and 7 visits per day in February totaling 149. The highest ever was September 2003 with 404 visits. Pictures from the picnic were on display. The landscape plans are on view as well, but it will take 8 to 10 minutes to download.

Architectural Committee: Trish Estabrook didn’t have anything new to report. Kathy Knapp’s fence inquiries had been taken care of.

Covenants Committee: Blas Contreras discussed the Covenant meeting slated for the 28^th of April stating that he anticipated community involvement regarding their concerns, enforcement and the committees responsibilities. Wayne Hatten stated that the Covenants need to be reworded in view of the fact that as of this date anyone with a large SUV or Hummer is already in violation because ¾ ton vehicles were not even a consideration at the time the Covenants were written. Glenn Levine made a motion to mail out a reminder postcard for the meeting on April 28^th. Trish Estabrook seconded the motion. The motion passed unanimously.

Crime Watch Committee: Tom Wajdowicz gave the Sheriff’s report: 6 false alarms and 1alleged hit and run (the report had not been received to date), 8 citations for speeding were given out along with 2 warnings.

Social Committee: Trish Estabrook stated that the Easter Egg Hunt and the picnic were both successful. The next items on the social agenda are the garage sale and the 4^th of July parade. If anyone had any other suggestions please contact her.

Community Improvements: Glenn Levine reported that the County Financial Agreement had been signed for a value of $57,000; the Board had received a group of proposals and draft acceptance letters for responses and feedback as the process is executed. Glenn proposed a motion to go forward and implement the entire community plan as follows: “To authorize the complete implementation of the County Reimbursable portions of the Community Master Plan, to include the signing of any and all contracts required to perform the execution of the Front Island Renovations and Street Lighting Installations on Ellison Wilson Rd. and Juno Isles Blvd. To a funding limit of the reimbursable $57,000, plus a contingency allocation from Association funds not to exceed $3,000 for any required funding shortfalls to include, but not limited to replacement of the Front Island sign posts, if required, during the implementation phase.

Contract review will continue to be performed by requesting Board member feedback to contracts and draft acceptance letters provided by e-mail delivery, or hardcopy for those without e-mail, and a response time of no more than three days will be set for Board member review. Final Execution of the Contract and acceptance letters will be at the discretion of the President, based on the feedback from Board members review and the interest of the Community to implement these plans. At this time, the Electrical Proposal and Draft Acceptance Letter have been reviewed by the Board and are executable by the Association President.” The motion was not seconded and did not pass.

Tom Wajdowicz proposed making five separate motions on each of the contracts and that they be read into the minutes. Pete Lashenka proposed the above with a percentage above the bid as a management reserve. Blas Contreras suggested a 5% leeway.

Pete Lashenka made a motion to approve:

Vila and Sons as landscapers for the front island renovations for a sum of approximately $14,417 plus (5%) = $15,138