JUNO ISLES CIVIC ASSOCIATION

December 5, 2005

BOARD OF DIRECTORS MEETING

The regular monthly meeting of the Board of Directors of Juno Isles Civic Association was held on Monday, December 5, 2005, at Holy Spirit Church on Ellison Wilson Road.

Roll Call and Call to Order:

Kathy Greene called the meeting to order at 7:05 p.m. The following board members were present:

Douglas Acker	Present (7:30 pm)
Blas Contreras		Excused
Chris Cox	Present
Shelley Green	Present
Kathy Greene	Present
Wayne Hatten	Present
Jim Jackson	Present
Pete Lashenka		Excused
Dave Mastran	Present
Frank Slevinski	Present
Idella Vinho	Present
Tom Wajdowicz	Present

Agenda Review

The standard agenda will be covered.

Approve Minutes - Jim Jackson

Minutes will be reviewed and approved after Jim and Chris Cox meet to transition the Secretary role.

Review of Action Items

The Board reviewed the following action items:

1) Newsletter Articles (Board) - Kathy Greene asked Jim Jackson if the newsletter articles should go to the Secretary. He said that since Kathy was taking the lead on the newsletter that they should go to her. Kathy will send information to the Board on the newsletter and will get the newsletter out in January.

2) Roofers for Board Presentation (Wayne Hatten) - Wayne will make phone calls this week and try to set something up for the January or February meeting. Wayne will email the Board to let everyone know when a roofer is coming so it can be put on the agenda. He requested that when they come to a meeting that they be put at the top of agenda.

3) Letter to Sapier regarding fence (Pete Lashenka) - Pete was supposed to write letter but this item was deferred to the next meeting because Pete was absent.

4) Interest on Bank Account information (Glenn Levine/Treasurer) – Completed.

5) Letter to Pinak’s neighbors (Jim Jackson/Secretary) – Completed.

6) Obtain bids from new landscapers with Workman’s Compensation – Completed. A new landscaper named Generation Green was hired and is under a month-to-month contract. Glenn has requested a copy of a signed agreement and a copy of their Workman’s Compensation. Generation Green said they have both and will provide by sending to our P.O. Box. Wayne Hatten asked what type of contract do we have with them. Glenn said it is a month to month contract with a 30 day notice.

7) Status of Stopp follow-up as of 10/17/05 meeting (executive session) – Pete asked Kildea for a picture of the fence and it was provided along with history of the fence via email. Bob Kildea gave Dave Mastran a paper copy and Dave hand-delivered it to Pete. Kathy Greene will get with Pete for status.

8) Smith status - This item relates to the Sapier letter already discussed.

9) Community Improvements, Financial Agreement Status (Community Improvement Committee - Glenn Levine will forward to the Board bid information from FPL and Asplundt. The FPL bid is $6,900 and Asplundt is approximately $21,000 which were bids before Hurricane Wilma. Glenn was told by FPL that there has been no change over the last two years for the monthly rate of $12.70 per lamp. Chris Cox asked if there was a difference in cost for the Cobra light since one of the lights had to be changed. Jim believed that it was the same. Kathy asked who would be responsible to get to the county with information. Jim said we should check with Asplundt to make sure there has been no change since Hurricane Wilma. Chris Cox will confirm dollars and timeframe with FPL and Asplundt. A discussion of the history of lights for new board members pursued. Chris said her goal has always been to light up intersections and have consistent lighting on Ellison Wilson and Juno Isles. Chris said sometimes lights look closer together than they actually are and placement is controlled by their power source. Chris stated there were a few lights that were still controversial and expressed her dissatisfaction with the placement of light #6 because she thinks it will look bad. Jim said we need to have the agreement in place before we incur any expenditures. Chris will verify figures with FPL and Asplundt and get together with Jim Jackson so they can present something to the County to finalize the financial agreement so we can get something on paper. Wayne brought up the fact that there was never a community vote. Glen said upon the recommendation of the attorney it was decided to not have a ballot because it would set precedence. They will report back at the next board meeting if not before.

Secretary’s Report - Chris Cox

Chris Cox plans to meet with Jim Jackson to transfer ownership of the role of Secretary. The meeting minutes will be reviewed and approved at the next meeting.

Treasurer’s Report - Wayne Hatten

Wayne reported that we have $76, 171.16 total assets plus account receivables of $1,910.00 through the month of November. Glenn Levine asked Wayne why he changed the format of the financial report and advised Wayne to be sure and account for all receivables and that all homeowners must be added in as customer. Wayne changed the format because he feels there is a lot of repetition and miscellaneous information that is confusing. Wayne said the reworked report will make it a lot simpler for everyone to understand where the money is being spent, and Wayne plans to share the new report format at the next Board meeting.

Architectural – Wayne Hatten

Homeowner John Carlton, 2131 Radnor called to discuss his plan to demolish his house on a saltwater canal, but Wayne hasn’t seen the plans yet. The homeowner wants to go to the 25’ line instead of 30’ and is questioning the 10’ side setbacks. Homeowner feels there are other people in Northern County that have smaller setbacks and nicer areas than ours. Wayne told him to bring forth a Variance to the Board for approval, but advised the homeowner that the Variance will be denied if the lot is not an unusual shape. Kathy Greene asked if we submit Covenants to County and if we redo the whole set does that reinstate everything? Jim Jackson said as he understands it nothing changes other than those portions we are amending. Wayne Hatten said we only approve 30’ per the Covenants.

Community Improvements - Chris Cox

Chris and Jim haven’t had a chance to talk so there is no report.

Covenants Changes - Frank Slevinski

§ Frank is in the process of getting a committee meeting together to go over the current Covenants and find out what homeowners think of them. The committee will meet to discuss scope, direction, and purpose, and will come to the next meeting with something to offer in a positive direction.

§ Wayne wants to know how we are going to enforce Covenants. Frank said the committee would have to get permission from Board.

§ Dave Mastran said he knows everyone on the Board has read the Covenants but he is not sure how recently. Dave recommended that everyone read the Covenants, including the Bylaws, before the next meeting. Dave said that if a homeowner doesn’t pay dues the enforcement is we can foreclose on the house. That’s the only thing we can foreclose on. Anything else the only recourse of the Board is to get into negotiation with our Attorney and our Attorney writes letters as fees build up and fees are responsibility of the person violating the Covenants. As these fees build up the hammer gets bigger and bigger and so the homeowner complies because they have to pay more and more. Jim Jackson asked Frank to have the Committee identify and propose items for the next meeting. Dave will send to whole Board a previous base list of items for the Covenants. Frank will use this as a baseline to start from. Dave said we should make a point to correct punctuation and spelling on the Covenants and Bylaws. Dave also said it was his understanding that the Attorney made all the mistakes when the Covenants were retyped and they were issued and it should be the Attorney’s responsibility to correct the mistakes.

§ Ken Aurelius, homeowner, asked if three lots are combined as one, can it be divided into

three separate lots. Wayne Hatten said yes.

Crime Watch - Tom Wajdowicz

Sheriff’s Report: September - Domestic call to residents on Ardley Road; October - Two alarms with case numbers; one burglary of residence 2068 Radnor on 10/11/05. Shelley Green asked about the guy on the bicycle that was mentioned at the last meeting and Tom said it was in Pleasant Ridge and should be in the November Sheriff’s report.

Social - Shelly Green

Shelly is getting ready to send out the annual holiday lights contest postcard and asked the Board how many to print, what the budget is for this event, and if we are giving out $75 for first place. Glenn said that is part of miscellaneous expense on the order of $150. In the past we have given cash certificates like $25, $50, $75. Typically for the postcard we use Southern Printing at 721 US Highway One in North Palm Beach. We usually run 350 copies as we have 338 homeowners in the community. Wayne will do labels and will purchase 350 stamps @23 cents by Wednesday. Postcards will be red or green with return address. 1^st Place is a $75 gift certificate, 2^nd place is a $50 gift certificate, and 3^rd place is a $25 gift certificate. Shelly asked for volunteers to help judge and Wayne said he may be available. Shelly made the Motion to accept all the above, Frank Slevinski seconded, all were in favor and Motion was approved unanimously.

Glenn has lights for the front island trees and will pass on to Shelly. We have 1200 ft. strings and some 40’ extension cords and some day/night timers. Historically the Board has gotten together to put the lights around the island. Doug Acker and Shelly Green will put the lights up Saturday at 10:00 am and all the Board members are invited to come help. Doug will get the lights from Glenn. Wayne wants to see two or three of the spiral Christmas trees on the island. Chris Cox made a motion to authorize up to $100 if needed for Christmas lights, Wayne Hatten seconded the motion, and the Board approved it unanimously.

Landscape Committee - Doug Acker

Doug has the key to the water irrigation switch and said everything looks good and the landscaper is doing a good job. Glenn said Brandon runs Generation Green. Brandon is maintaining the front island including fertilizer, mowing, trimming, and mulching, and plants are charged on an extra basis as needed. Glenn recommended that Doug touch base with Brandon.

Glenn suggested replacing the post for the front island signs (an old issue the Board discussed at a previous meeting). Glenn said we had authorized up to $1000 to have those replaced. This is a floating item that could be readdressed if the Board decides to. Shelly asked if the post could be cement. Jim Jackson stated the front island is County and cement would not be allowed.

Kathy Greene asked Wayne to find quote and get together with Doug to come up with information to discuss at the next Board meeting.

Web Site - No Report

Shelley Green will notify Pete about the holiday lighting contest.

Homeowner Ken Aurelius recommended that the Board come up with a Hurricane Committee to go around and ask people if they need help. The Board discussed and agreed it was a good idea. No decision was made.

New Business

Juno Isles Goals for 2006 – Board

Pete Lashenka asked Kathy Greene to solicit ideas from the Board for 2006 goals. Tom suggested that the Board email their suggestions. Shelly suggested we get main lights taken care of on Ellison Wilson and Juno Isles and Glenn said we have funding to do that this year. Kathy Green had a copy of the goals for 2002 and 2003 and both have the streetlights on the goals list.

Wayne suggested we maintain and/or remove trees we planted on Ellison Wilson Road. There are a couple trees that were planted underneath power lines and with a hurricane we may not have power. The trees need to be professionally groomed. Wayne asked if the association is going to take care of the trees that the homeowner’s association planted in homeowners’ easements. This was discussed but no decision was made. Jim Jackson said we would discuss the budget at the next meeting. Jim Jackson would like to put Ken Aurelius’ idea on the list of 2006 goals to look at Hurricane Preparedness and Aftermath and how each Board member might want to be involved. Chris suggested that the 2002 and 2003 goals be emailed to board members to help generate ideas for next meeting. Kathy Greene said Covenants should be put on the 2006 goals. Shelly recommended one picnic per year instead of two per year. The one picnic will include games for kids, maybe a DJ, and more activities. There was discussion among Board about this topic but no decision made. We want to enhance social activities. Kathy Greene said we have to open up communications with the homeowners somehow. Wayne Hatten proposed new signs for the monthly meetings, new signs for visiting the website, and new signs for any activity we are doing. Dave Mastran recommended we look for a storage area for lights, boxes of documents, etc, and said this will give access to the records to everyone on the Board. Homeowner Ken Aurelius said that important records should be stored on DVD’s. Jim Jackson said we should do a roofing analysis for roof options and decide whether we want to propose to community or not.

Glenn Levine said the signature card records at the bank need to be updated. A copy of the approved minutes indicating who the new officers are is required to do this. We usually put a limit on the account that anything over $1000 has to have two signatures. Pete is the only authorized signer right now. Historically at the post office there is a form we can fill out to identify people who have access to the box and the Board needs to decide who that should be. Wayne will pick up the form for authorized users for the Post Office Box and bring to Pete Friday. Board of Directors include Pete, Kathy, Chris and Wayne. Wayne Hatten made a Motion to stay with same format that the executors of the corporation are on the P.O. Box list, Shelly Green seconded, all were in favor and Motion was approved unanimously. Glenn suggested that Wayne look at the general liability policy that comes up for renewal in May. Chris Cox will submit new officer names to the insurance company. Glenn said FPL always wants a contact for billing issues and Wayne said he would be the contact. Glenn said the bill is electronically paid each month. Glenn Levine also said that J2 Communications offers free fax to email conversion and recommended that Wayne go to J2.com and download free software. Glenn also said Juno Isles Civic Association owns Quick Books Pro 2003 and we transferred and registered it on Wayne’s machine over this past weekend.

Kathy Greene asked Frank Slevinski to find the County Ordinance on watering restrictions.

Jim Jackson made a Motion that the November 22 meeting minutes be approved with Kathy’s amendments, Wayne Hatten seconded the Motion, and all were in favor except Chris Cox abstained because she was not present for the November 22 meeting. The Motion was approved.

A Motion to adjourn was made by Chris Cox and Tom Wadjowicz seconded. The Motion was approved unanimously. The meeting adjourned at 9:20 pm.

Respectfully submitted,

Bonnie McGuire