JUNO ISLES CIVIC ASSOCIATION

July 7, 2008

BOARD OF DIRECTORS MEETING

 

The regular monthly meeting of the Juno Isles Civic Association Board of Directors was held on Monday, July 7, 2008, at Holy Spirit Church on Ellison Wilson Road.

 

 

v     Roll Call and Call to Order:

Kathy Greene called the meeting to order at 7:03 p.m.  The following Board members were present: 

Felice Beyer

 

Unexcused

Bob Bittenbinder

 

Unexcused

Blas Contreras

 

Excused

Kathy Greene

Present

 

Wayne Hatten

Present

 

Jim Jackson

Present

 

Dave Mastran

Present

 

Jim Moore

Present

 

Louis Vilardo

Present

 

Dinah Washam

Present

 

Tom Wajdowicz

 

Excused

 

v     Old Business

 

§         Committee Report – Legal Counsel Search

The committee members were Louis Vilardo, Wayne Hatten, Jim Jackson and Jim Moore. The committee sought firms that specialize in working with home owners associations. Louis Vilardo distributed an overview of attorney proposals from Becker & Poliakoff, Sachs & Sax, Jones Foster and Dicker, Krivok. The committee reviewed the proposals, discussed them and agreed upon a recommendation. The committee recommended Dicker, Krivok, based on the following:

a.       Exclusive HOA work

b.      Most competitive proposal, in terms of fee schedule

Jim Jackson has had a good experience with Ed Dicker in the past. Louis Vilardo distributed a copy of the Dicker, Krivok proposal. It includes a monthly conference call at no charge.

 

§         Interview with Ed Dicker

Louis Vilardo welcomed Ed Dicker and introduced the Board members. Kathy Greene expressed a lack of communication between the Board and the current firm. Ed Dicker explained his firm’s policy of prompt response time.

 

Louis Vilardo told Ed Dicker about the concern expressed by the homeowners at the last annual meeting to enforce the Covenants. Ed Dicker talked about Covenant enforcement,  home business restrictions, and implementation of an amendment to give fining authority to the Association.

 

Jim Jackson asked Ed’s experience with independent associations that have evolved from a voluntary association to a mandatory association. Ed Dicker said there were very few of that nature, and that most associations have similar sets of restrictions that govern them, including the bi-laws, articles of incorporation and some type of declaration.

 

Kathy Greene questioned the Dicker, Krivok firm’s schedule for assessment collection. Ed Dicker said his firm works with the Board to begin collection when the Board gives the list to the firm. The firm’s 3-step process includes a demand letter to the homeowner, a lean on the property, then a lawsuit foreclosing on the property.

 

Dave Mastran asked if the firm would accept a case on contingency. Ed Dicker said contingency applies to collections, and his firm generally does not handle enforcement matters on contingency. They review the violation situation and advise the Association about proceeding.

 

Wayne Hatten explained that the JICA covenants have not been enforced, the Board was advised to send a letter to the homeowners that enforcement was about to begin, and the prior attorney never submitted a sample letter to the Board. Ed Dicker agreed with the advice to send a letter to the homeowners and gave a case example, adding that violations that occurred before the letter was sent were grandfathered in.

 

Jim Jackson explained that the Association has an existing law suit and asked how Ed Dicker would envision transfer. Ed Dicker said he would do whatever the Board preferred, and his recommendation was to let the current attorney complete the case.

 

The Board’s sense was that Ed Dicker understood the issues and had a good attitude. The many violations within the neighborhood were discussed. Wayne Hatten made a motion to accept Dicker, Krivok as the Association’s new attorney for current and new items, leaving past issues with St. John, transferring them on a case by case basis. Jim Jackson noted the following issues: covenant changes, dues collection, and the existing law suit. Dave Mastran seconded the motion. Kathy Greene advised that St. John was the registered agent and any legal documents from the courthouse would go to them. All were in favor and the motion passed unanimously. Kathy Greene asked Louis Vilardo to phone St. John and advise them of the change.

 

 

v     Approve Minutes:   Kathy Greene

 

June 2, 2008 Regular meeting – Wayne Hatten made a motion to table approval of the minutes. Louis Vilardo seconded the motion. All were in favor and the motion passed unanimously.

 

 

v     New Business

                                                                                                                 

§         Newsletter

Jim Jackson said articles should be submitted by July 21st for the newsletter that will be sent at the end of July. Jim plans to publish another newsletter prior to the November annual meeting.

 

§         DOT blinking speed light repair

Kathy Greene said the lights are not working and the Landscaping Committee customarily addresses that. Louis Vilardo said he would contact them.

 

§         Kathy Greene warned the Board that the JICA website gave her computer a virus, and she spent quite some time removing it. Pete Lashenka was contacted, and it was taken care of.

 

 

v     Secretary’s Report – Bob Bittenbinder

 

No report.

 

 

v     Treasurer’s Report – Wayne Hatten


Wayne reported the current bank balance was $77,532.06. He said there were 114 delinquent assessments for 2008 mailed on July 5, including a $10 penalty and 18% interest. Payment is due July 15.

 

Wayne said he received a letter from Bob Bittenbinder indicating a savings when

D & O insurance was paid $1540. Warehouse storage was also paid.

 

 

v     Committee Reports

 

  • Architectural Committee – Jim Jackson

Update on shed roof material issue
Jim reported that during a committee meeting on June 23rd  a pool and a fence were approved. Jim said he would follow up on the roof on the shed on Ascott.

 

Wayne Hatten questioned the gazebo with a tin roof on 1664 Juno Isles Blvd. Louis Vilardo agreed that the resident should receive a violation letter. Jim said he would send it.

 

Dave Mastran asked if Jim had received a request for approval from 1880 Tudor Road. Dave Mastran advised that interior construction is taking place, and he wanted to alert the committee that he is watching for exterior modifications.

 

 

§         Covenants Committee – Blas Contreras

Update on letter notices
No report.

 

  • Crime Watch – Tom Wajdowicz

Update on extra sheriff’s patrols

No report.

 

Kathy Greene awarded the great parrot award to Bob Kildea and Jack Topalian.

 

  • Social Committee – Dinah Washam

4th of July Parade results

Dinah reported about 50 children and adults participated in the July 4th parade. The fire department attended. However, she was not able to acquire a CD of patriotic music from the library. Louis Vilardo said he would loan his John Philip Sousa CD.

 

Dinah said since she would be on vacation in August, she wanted to plan a date for the next picnic. Upon discussion, the Board agreed on a tentative date of October 11. Dinah said there was not enough money in the budget for the upcoming picnic, and asked if monies could be spent from other accounts. The Board agreed that Dinah should move forward, using monies from other accounts. Dinah is acquiring an entertainment package of door prize give-aways.

 

  • Landscape Committee - Louis Vilardo

Sign repair

Louis reported that the estimate to repair the 3 Juno Isles signs was $2266 per sign to refurbish and $2899 per sign to replace, and he requested an itemized quote from the vendor.

 

Dave Mastran left the meeting at 9:00.

 

 

v     Adjournment

 

Wayne Hatten made a motion to adjourn. Jim Jackson seconded the motion. All were in favor, and the motion passed unanimously. The meeting adjourned at 9:03 p.m.

 

 

Respectfully submitted,

Rhonda Thomas